What Is a One and Same Person Affidavit?
A One and Same Person Affidavit is a legally binding sworn declaration confirming that two or more name variations across official documents belong to one single individual. It acts as official legal proof when your name is spelled differently on documents like your Aadhaar card, PAN card, passport, or educational marksheets.
When Do You Need a Name Discrepancy Affidavit?
Government departments, public sector banks, and private HR departments flag minor name variations during automated e-KYC verifications. Common situations requiring this affidavit include:
- Missing middle name or initial expansion: Your Class 10 marksheet lists R. Sharma while your Aadhaar card displays Rajesh Sharma.
- Spelling variations: Your PAN card reads Suresh Chandra while your passport records Suresh Chander.
- Post-marriage surname confusion: Documents reflect a combination of maiden and married surnames without a formal Gazette publication.
- Regional prefixes or suffixes: Inconsistent additions of terms like Kumar, Bhai, or Prasad across different government identity cards.
Key Legal Elements Required in the Affidavit Draft
To make the affidavit legally acceptable during verification, your document draft should include these essential points:
- Deponent details: Full current legal name, age, permanent residential address, and father's or husband's name.
- List of document variations: Explicit statements identifying each document, its official registration number, and the exact spelling of the name appearing on it.
- Declaration of single identity: An unequivocal sworn statement confirming that all cited names refer exclusively to the deponent.
- Verification and oath clause: A solemn affirmation made before a authorized official stating that the information provided is true and correct to the best of your knowledge.
Step-by-Step Process to Make Your Affidavit Valid
Executing a valid affidavit involves three primary steps:
1. Prepare the declaration text: List each name variation clearly alongside its respective document reference, such as your 12-digit Aadhaar number or 10-character alphanumeric PAN.
2. Print on non-judicial stamp paper: Print the draft on appropriate non-judicial stamp paper or e-stamp paper. Most Indian states require a stamp value of Rs 10, Rs 20, or Rs 50 for personal affidavits.
3. Attestation by a Notary Public: Sign the document in person before a licensed Notary Public or Oath Commissioner. The notary will check your original identity documents, affix their official seal, register the entry in their register, and sign the document.
One and Same Person Affidavit vs. Gazette Name Change
A One and Same Person Affidavit does not alter your official legal name in central government registries. Instead, it serves as supportive proof that existing historical documents with minor variations belong to you. If you intend to permanently alter your legal name across all official registers, you must complete a formal three-step process: execute a name change affidavit, publish notifications in two daily newspapers, and submit an application for publication in the Gazette of India.
Frequently Asked Questions
Is a One and Same Person Affidavit accepted for passport applications?
Passport offices accept this affidavit for minor spelling differences, expanded initials, or minor surname discrepancies. Major changes in first or last name require a full legal name change process with newspaper advertisements and Gazette notification.
What stamp paper value is required for a name correction affidavit?
In most states across India, non-judicial stamp paper worth Rs 10 to Rs 50 is standard. States like Maharashtra and Karnataka mandate e-stamp paper of higher denominations such as Rs 100 for notarized affidavits.
Does a name mismatch affidavit need notary attestation?
Yes. A plain self-signed declaration carries little weight for formal administrative checks. The affidavit must be sworn before and stamped by a Notary Public or Magistrate to carry legal weight.
How long is a One and Same Person Affidavit valid?
A sworn affidavit does not expire after a set number of months. Once executed and notarized, it remains valid indefinitely for the specific document discrepancies listed within it.
Draft Your Document Online in Minutes
Resolving paperwork inconsistencies does not need to involve tedious trips to court complexes. Whether you need to resolve a simple spelling discrepancy or execute a formal name change document, you can generate your affidavit online in minutes. Explore our Affidavit - Name Change category to find the right format, or access our ready-to-use Affidavit for Change of Name template to prepare your customized PDF right away.